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2. Guideline for Vendors

   All vendors participating in Old Poway Park’s events must adhere to the following guidelines.

   Booth Set-Up:

   • Set-up times vary based on events. Staff will reach out with event details after application approval.
   • Depending on location, vendors may pull into the designated area to unload.
   • After unloading, vehicles must be moved immediately to the assigned parking lot (see event map).
   • Booth spaces are assigned by park staff. Location requests may be submitted with your application but are not guaranteed.

   Booth Staffing:

   • Booths must be staffed at all times during event hours.

   Product Approval:

   • The City of Poway must approve all items for sale.
   • Only items listed and approved on your application may be sold.
   • Duplicate vendors are avoided when possible, but minor overlaps (water, soda, etc.) may occur.
   • Products are chosen based off of history and event theme.

   Food Vendor Requirements:

   • All food vendors must follow San Diego County health regulations and provide required permits.
   • Booths must remain clean and sanitary at all times.
   • Grease pans are required.
   • Cooking must take place within or behind your booth space, away from the public.
   • Vendors must keep their area free of trash and properly dispose of all waste.
   • A handwashing station is required and must be provided by the vendor.

   Equipment:

   • Vendors must provide their own tables, chairs, canopies, extension cords, power strips, and lighting.

   Electricity:

   • Depending on event, vendors may be required to bring their own electrical equipment. Staff with reach out with event details after application approval.
   • Generators are allowed but must be whisper-quiet and approved by City of Poway staff.

   Clean-Up:

   • Vendors are responsible for fully cleaning their booth space.
   • Break-down may begin 15 minutes after the event ends.
   • Depending on location, vendors may pull vehicles into the designated area for loading at that time.
   • Vendors must remain set up for the entire event. Early breakdown may result in removal from future events.
   • All trash and debris must be removed before leaving.

   Compliance:

   • Vendors must follow all city, county, state, and federal laws and regulations.

   Required Fees:

   • For-Profit Vendors: 20% of gross sales
   • Non-Profit & Mobile Food Vendors: 15% of gross sales
   • Payment is due at the end of the event in the park office before departure.
   • Cash, check, or card accepted.

   Certificates & Permits:

   • Mobile food vendors must have a valid City of Poway Mobile Food Vendor Business Certificate.
   • All required county health permits must be current.
   • A copy of your certificate must be submitted with your application.

   Decorations:

   • Vendors are encouraged to decorate with festive, family-friendly holiday décor specific to event theme.
   • Decorations must follow safety guidelines.

   Flyers & Brochures:

   • Flyers and brochures may only be distributed within your assigned booth space.

   Professional Conduct:

   • The City of Poway has a zero-tolerance policy for bullying and violence.
   • Vendors must behave respectfully toward staff, other vendors, and attendees.

   Termination Clause:

   • The City of Poway reserves the right to remove any vendor at any point throughout the application process or event who does not follow these guidelines or for any other necessary reason.
4. 
6. Please select the event(s) you are interested in attending.

   1. Old Fashioned Fourth of July
   2. Once Upon a Hallowe’en
   3. Christmas in the Park

   Application does not guarantee a spot.

8. Business Organization/Club Name
9. Contact Person
11. Cell Phone
12. Email
14. Website
16. Booth Description

    Please provide a description of your booth, including the items you are selling and their prices. 

18. Additional Booth Space

    If additional booth space is needed, max space for booths would be 20x20. (Please note depending on needs, all requests may not be honored.)

20. Fine Print*

    Applicant, for myself and the above group and all members and employees thereof, hereby waives any and all rights to make a claim for any loss or damage that may hereafter accrue against the City of Poway, members of its City Council, its officials, employees and agents, arising out of the use of City property pursuant to this application by reason of negligence or otherwise; and further agrees to indemnify and hold harmless the City and said persons for any loss to the City of Poway and the aforesaid persons as result of liability for bodily injury or property damage arising out of the use of said property pursuant to this application by reason of negligence or otherwise. I fully understand that my participation in the above event exposes me to the risk of personal injury, death, communicable diseases, illnesses, viruses (specifically including but not limited to COVID-19), or property damage. I hereby acknowledge that participation in these events is voluntary and agree to assume any such risks on behalf of myself, employees, volunteers, agents, my heirs, and personal representatives. I have read and I understand all rules, regulations and policies of the City of Poway Community Services Department and I will be responsible for all liability arising out of the participation in this event. 

    Is your health permit included? (Please check)

    1. Yes
    2. No
22. Health Permit

24. By submitting this application, you agree to abide by all the rules and regulations set forth by the City of Poway for all events and programming at Old Poway Park. I understand application does not guarantee a spot. Staff will reach out to verify attendance. 

26. First Name
27. Last Name
29. Date*
    Date
Leave This Blank:


31. 1. Receive an email copy of this form.
32. Email address

    This field is not part of the form submission.

33. Submit Submit and Print

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