City Clerk's Office
What We Do
The City Clerk is appointed by the City Manager and provides a high level of administrative support to the City Manager and City Council. The duties are outlined in the City's Municipal Code, and the California Government and Elections Codes. The City Clerk serves as Secretary of the Planning Commission, the Poway Housing Authority, the Public Financing Authority, and the Successor Agency to the Redevelopment Agency.
The City Clerk:
- Oversees the preparation of the City Council Meeting Agendas
- Administers oaths of office
- Certifies official records
- Is the Official Custodian of the City Seal
- Maintains the Poway Municipal Code
- Meets legal noticing requirements
- Oversees City Boards and Committees recruitment / selection process
- Responds to public requests for information
- Is the elections official for the City
The City Clerk and staff are unbiased public servants who promote open government and transparency of information by providing a link between citizens and government. This is achieved by coordinating the legislative process, administering city elections, and managing city records with integrity, accuracy, impartiality, and professionalism.
The Office of the City Clerk oversees the preparation of the City Council agenda, records the City Council's actions in official minutes, maintains a legislative history, and safeguards official city documents. The City Clerk is the elections official for the city responsible for general and special municipal elections, including campaign filings and public officials Form 700 - Statement of Economic Interest filings.
We are a technology driven department believing that technology provides a faster form of customer service by providing easily accessible information. This office provides citywide records management of official city records and information, and ensures that the public records are archived, preserved, and accessible to the public, by developing and maintaining the City Records Policy and Retention Schedule, the City Clerk’s Office ensures official records are retained in accordance with federal, state and local laws.